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Compensation and Benefits Administrator

The Ottawa International Airport Authority is accepting applications for a Compensation and Benefits Administrator position.

Reporting to the Director Human Resources (HR), the Compensation & Benefits Administrator provides operational support to the HR department by assisting with the delivery of HR programs, process and services. In addition, the incumbent administers the payroll and benefits programs.

ESSENTIAL FUNCTIONS

Compensation and benefits

  • Administer the Authority’s compensation and benefits payroll programs, and other forms of remuneration for all union and non-union employees, and the Board of Directors, while ensuring compliance with government regulations, collective agreements and policies
  • Administer and maintain the employee compensation and benefit plans including health, life, dental, travel, long term disability, and pension
  • Maintain and monitor special deductions such as garnishee and family support, employer programs and deductions at source
  • Resolve issues and concerns, and provide assistance to employees regarding payroll and benefit related matters
  • Administer and monitor all employee leaves of absences
  • Provide advice, interpretation and guidance to management on diverse and complex payroll and benefit regulations and collective agreement interpretation
  • Assist employees with eligibility and claim issues and interact with supervisors and insurance carriers as needed
  • Upon employee’s request, initiate retirement benefit package
  • Perform post-audits on payroll transactions, ensuring that payments are accurate and meet regulatory and legislative requirements
  • Complete all year-end requirements including reversals, reporting, reconciliations, accruals, pension, T4/T4A and T4 summary filings, Employee Health Tax (EHT) and Workplace Safety Insurance Board (WSIB) in compliance with corporate and government requirements
  • Provide support to the Director, HR in matters related to worker’s compensation claims, and disability management
  • Provide regular payroll/compensation related management reporting and analysis as requested
  • Consult with, counsel and provide feedback to employees, their families, and their beneficiaries on compensation and benefit matters
  • Remain current on Federal and Provincial legislation or regulations that may impact payroll and/or benefit processing or administration
  • Complete the duties outlined hereof in a confidential manner, supporting both unionized and non-unionized employees, while utilizing and assessing various financial records of the Authority in a highly explicit and privileged manner

Administration

  • Act as a front-line advisor to all employees and retirees of the Authority, in providing information regarding HR matters
  • In conjunction with the Manager, Talent Acquisition, coordinate onboarding and off-boarding procedures for employees that are joining or leaving the Authority
  • Support relevant data collection and retention for the Human Resource Information System (HRIS)
  • Complete all month-end reporting and coordinate third-party payments for the Finance team
  • Perform user acceptance testing during system enhancements and upgrades
  • Play an active role for internal and external audit of records, systems and procedures
  • Process all HR related purchase orders and invoices in SAP
  • Act as a back-up to the Manager, HRIS and produce key performance indicators (KPIs) reports or provide necessary HRIS training, as required
  • In conjunction with the Manager, Learning and Development, provide orientation and awareness training to employees on the use of HR resources and corporate policies and procedures
  • Assist in the development and implementation of HR policies
  • Coordinate various events and engagement activities
  • Assist the HR team in carrying out the day-to-day activities and with special projects and other duties as assigned

The successful candidate must :

  • Interpret and apply collective agreements, policies, procedures and guidelines and educate employees on all matters relating to their pay cheques, T4/T4A and pension statements;
  • Work collaboratively in a team environment;
  • Be flexible, open to change, and possess sound problem-solving, analytical and mathematical skills to perform manual pay calculations and retroactive payments;
  • Be self-motivated, detail-oriented, organized, and possess strong time management/multi-task skills to competing priorities and frequently changing issues with internal/external pressures or set deadlines; and
  • Be able to anticipate and resolve problems independently and be able to handle interruptions and changes without becoming less productive. 

These abilities, as well as lending an empathetic ear while maintaining confidentiality and discretion at all times when handling sensitive and/or confidential issues will gain the respect, cooperation, trust and confidence of all stakeholders.

ESSENTIAL QUALIFICATIONS 

  • Post-secondary certificate or diploma in Human Resources Management or a business-related discipline
  • Minimum of three (3) years’ experience in a Human Resources (HR) team environment, and with the direct delivery of payroll, benefits, compensation, and general administration services, in an unionized environment, preferably in the federal sector
  • Completion of, or enrolled in, the National Payroll Institute (NPI) designation program
  • Completion of or enrolled in the Certified Employee Benefits Specialist (CEBS) program
  • Practical experience with the management and maintenance of a multi-faceted HRIS, data collection and reports
  • Experience in the provision of quality client service
  • A thorough understanding of group benefits plans, statutory deductions, taxable benefits, and workers compensation legislation
  • Desire to work as a team with a result driven approach
  • Willing to travel to training courses and conferences as required
  • Proficient with computer programs, including payroll software and MS Office, with advanced proficiency in Microsoft Excel and Word
  • Excellent communication and written skills in English and French
  • Valid driver’s license (Class G or equivalent)

ASSETS 

  • Previous experience with UKG Pro and UKG Workforce Management and/or web-based systems
  • Previous experience with Business Intelligence/Cognos reporting
  • Previous experience with SAP
  • Certified Human Resources Professional (CHRP) designation or Human Resources Professionals Association (HRPA) membership

ABOUT THE POSITION 

Job requirements

  • Provide a driver’s abstract (issued within the last month)
  • Successfully obtain a security clearance check for an Airport Restricted Area Identity Card (RAIC)

To explore this opportunity, please send your resume to [email protected].

The Authority is committed to the principles of Employment Equity and to achieving a workforce that is representative of the diversity of the Canadian population. We strongly encourage candidates to self-identify if they are Indigenous peoples, persons with disabilities, or members of visible minorities.